Purchasing Officer

Executes day-to-day purchasing operations, logistics coordination, and administrative support. Oversees supplier sourcing, price comparison, Purchase Order (PO) processing, delivery tracking, import/shipping documentation, and invoice reconciliation. Manages end-to-end purchasing flows to ensure cost-effective procurement, on-time delivery of materials, and seamless supply chain support. Main Responsibilities and Job Duties: Purchasing & Sourcing Operations

• Source and identify reliable local and international suppliers to secure competitive pricing, quality products, and dependable service.
• Request quotations, conduct price and terms comparisons, and negotiate the best purchasing conditions and payment terms with vendors.
• Prepare Purchase Orders (PO) with high accuracy and verify full compliance with internal company purchasing policies and approval limits.

- Maintain organized purchasing records, price tracking sheets, supplier databases, and vendor evaluation files. Logistics Coordination & Delivery Tracking

• Follow up actively with suppliers and freight forwarders to ensure on-time delivery of ordered goods, raw materials, and supplies.
• Coordinate with internal departments (warehouse, operations, administration) to verify purchasing specifications, order quantities, and delivery s.
• Coordinate with import shipping arrangements, customs clearance coordination, and shipping documentation (e.g., invoices, packing lists, BL) when required.

- Inspect incoming order documentation against actual delivery receipts to ensure accurate fulfillment before handoff to warehouse staff. Finance Alignment & General Administration

• Coordinate closely with the Finance & Accounting department to verify vendor invoices against Purchase Orders and Delivery Orders (DO) for timely payment execution.
• Resolve billing discrepancies, quantity variations, or quality issues directly with suppliers and relevant internal stakeholders.
• Maintain clean physical and digital filing archives for purchase contracts, invoices, and shipment receipts to ensure full audit readiness.
• Perform other procurement, logistics, and administrative tasks as assigned by Management.

• Bachelor’s degree in supply chain management, Logistics, Administration, Accounting, English, or a related field.
• Minimum 1 to 2 years of professional experience in purchasing, procurement, logistics coordination, or inventory administration.
• Fluent and highly proficient in Microsoft Excel (advanced formulas, data tracking, pivot tables, and PO preparation) and MS Office tools.

- Good verbal and written communication skills in both English and Khmer. Key Competencies

• Negotiation & Commercial Acumen: Skilled at comparing vendor proposals, analyzing cost breakdowns, and negotiating favorable purchasing agreements.
• Accuracy & Attention to Detail: High precision in verifying technical specifications, quantities, prices, and shipping paper.
• Coordination & Problem Solving: Proactive follow-through with external vendors and internal departments under tight operational deadlines.
• Integrity & Reliability: High standard of ethics, honesty, and transparency when dealing with vendor selections and company disbursements.