The HALO Trust Cambodia

Procurement Assistant

Hidden GemGeneralPosted 3 mo ago

Location

Siemreap Province

Job Type

FULLTIME

Salary

USD 363 - 363

Experience level

Entry Level

Work Mode

On-site

Industry

Non-profit Organizations

Languages

Khmer, English

About the role

Prepare and process requisitions and purchase orders for supplies and equipment.
Maintain records of goods ordered and received by logistics unit.
Assist in forecasting procurement needs and advise on lead time.
Assist to prepare purchase requisitions, follow-up on approvals and issue purchase orders in accordance with company policy and negotiated terms and conditions.
Review, evaluate, and process invoices for final delivery to finance for supplier payment.
Regularly communicate with suppliers as per PO guidelines for price, delivery, and build and maintain strong relationships with all vendors and suppliers.
Ensure procurement paperwork is filled and archived in the HALO Cambodia systems.
Collect goods/supplies from suppliers based on the contractual terms on delivery.
Liaise with storekeepers to ensure all goods/supplies arrive on time and in good condition.
Travel to suppliers’ locations to procure goods as required.
Assist in market surveys to determine competitive market prices and update management.
Carry out administrative tasks as needed, such as scanning and printing.
Identify, mitigate, and escalate procurement risks to enable the organization to meet its obligations and maximise business opportunities.
Assist to generate reports on procurement and contract activity to conform to audit requirements.
Ensure all procurement processes are in accordance with the organization SOPs.
Support in administrative related daily activities.
Regularly update the price list for supplies estimated pricing.
Ensure correct procedures are followed and check receipt of goods and services before issuing payment.
Advise on requests placed to avoid duplicated supplies requests.
Manage incoming and outgoing correspondence regarding procurement.
Support procurement officers with regular follow-up during absence and assume responsibility.
Assist in coordinating with field teams to make accurate requests.
Attend any partners’ procurement cluster meetings that the office will plan.
Any other duties as may be required and deemed staff can execute.
Coordinate with HALO management and staff on requisition, approval, and lead time in a timely manner.
Liaise with Finance, Programme, HR, ICT, Fleet, Logistics, and F departments.

Required Skills

ProcurementPurchase Order ProcessingRecord KeepingForecastingSupplier Relationship ManagementInvoice ProcessingCommunicationNegotiationMarket ResearchAdministrative TasksRisk ManagementReportingAuditingStandard Operating Procedures (SOPs)Price List ManagementPayment ProcessingCorrespondence ManagementCoordinationTeamworkProblem Solving

Schedule & Flexibility

Schedule:standard

Weekend work:Required

Compensation Details

Salary:OK Transparent

About The HALO Trust Cambodia

Visit Website

The HALO Trust is the world’s largest humanitarian mine action organization, working to rid the world of landmines and explosive remnants of war. Employing over 13,000 staff on the ground in 32 countries and territories helping millions of families return to their homes safely, but there is still much more to do. The HALO Trust has been working in Cambodia since 1991 and currently employs over 1,200 staff to work on mine clearance and explosive ordnance disposal projects in the north and northwest of the country.

Industry

Non-profit Organizations

More at The HALO Trust Cambodia

Other open roles at this company

2 open

Driver

CambodiaFull-time

Driver

CambodiaFull-time

Recommended Jobs

Similar roles you might be interested in

6 found

Program Manager

Free To Shine

Siemreap ProvinceFull-time

Social WorkPsychologyChild Protection

National Consultant for Identification, Design and Preparation of BoQs for Establishment of Tree Nursery Specialist

UNDP

Working from home / online, Siemreap ProvinceContract

Forest ManagementNatural Resource ManagementTree Nursery Engineering

Funding Manager

Free To Shine

Siemreap ProvinceFull-time

International DevelopmentCommunicationsMarketing

Finance Assistant

About Asia Co., Ltd.

Siemreap ProvinceFull-time

AccountingFinance AdministrationWritten Communication

Redirects you to the company website to apply.

Apply Now

About the role

Prepare and process requisitions and purchase orders for supplies and equipment.
Maintain records of goods ordered and received by logistics unit.
Assist in forecasting procurement needs and advise on lead time.
Assist to prepare purchase requisitions, follow-up on approvals and issue purchase orders in accordance with company policy and negotiated terms and conditions.
Review, evaluate, and process invoices for final delivery to finance for supplier payment.
Regularly communicate with suppliers as per PO guidelines for price, delivery, and build and maintain strong relationships with all vendors and suppliers.
Ensure procurement paperwork is filled and archived in the HALO Cambodia systems.
Collect goods/supplies from suppliers based on the contractual terms on delivery.
Liaise with storekeepers to ensure all goods/supplies arrive on time and in good condition.
Travel to suppliers’ locations to procure goods as required.
Assist in market surveys to determine competitive market prices and update management.
Carry out administrative tasks as needed, such as scanning and printing.
Identify, mitigate, and escalate procurement risks to enable the organization to meet its obligations and maximise business opportunities.
Assist to generate reports on procurement and contract activity to conform to audit requirements.
Ensure all procurement processes are in accordance with the organization SOPs.
Support in administrative related daily activities.
Regularly update the price list for supplies estimated pricing.
Ensure correct procedures are followed and check receipt of goods and services before issuing payment.
Advise on requests placed to avoid duplicated supplies requests.
Manage incoming and outgoing correspondence regarding procurement.
Support procurement officers with regular follow-up during absence and assume responsibility.
Assist in coordinating with field teams to make accurate requests.
Attend any partners’ procurement cluster meetings that the office will plan.
Any other duties as may be required and deemed staff can execute.
Coordinate with HALO management and staff on requisition, approval, and lead time in a timely manner.
Liaise with Finance, Programme, HR, ICT, Fleet, Logistics, and F departments.