About the role
- The Executive Assistant will provide high-level administrative and operational support to the Managing Director of a leading agricultural company.
- Responsibilities and Duties Executive Support: manage the Managing Director’s daily, including organizing and prioritizing meetings, appointments, and calls.
- Prepare and coordinate materials for internal and external meetings, including reports, presentations, and agendas.
- Ensure the Managing Director is well-informed of daily priorities and prepared for upcoming commitments.
- Communication Management: serve as the main point of contact between the Managing Director and internal/external stakeholders, including clients, farmers, suppliers, investors, and government agencies.
- Draft, review, and respond to emails, memos, reports, and other correspondence on behalf of the Managing Director.
- Ensure effective and clear communication within the leadership team and across the organization.
- Travel and Logistics: plan and coordinate complex travel arrangements, including visits to agricultural sites, meetings with suppliers, and international trade events.
- Prepare detailed travel itineraries and ensure all logistics are seamless.
- Meeting and Event Coordination: and organize board meetings, senior leadership meetings, and industry events.
- Record minutes, prepare follow-up action plans, and track progress.
- Assist with company events, including agricultural expos, community outreach programs, and investor gatherings.
- Project Support: assist the Managing Director with special projects such as new agricultural initiatives, sustainability programs, and development strategies.
- Research industry trends, regulations, and innovations to support informed decision-making.
- Document Management: organize and maintain confidential files, contracts, and agreements related to operations, partnerships, and industry compliance.
- Compile reports and summaries for leadership reviews, including financial, operational, and market performance data.
- Operational Oversight: collaborate with departmental heads to monitor progress on key initiatives and ensure alignment with the Managing Director’s priorities.
- Proactively identify potential challenges and provide solutions to support smooth operations.
- Stakeholder Relationship Management: liaise with agricultural stakeholders, including farmers, suppliers, distributors, and regulatory authorities.
- Ensure the Managing Director stays updated on key stakeholder concerns and opportunities.
Requirements
- Qualifications and Skills: education: Bachelor’s degree in Administration, Agriculture, or a related field preferred Qualifications and Skills Minimum 5+ years of experience as an Executive Assistant or in a similar role, ideally within the agricultural, food production, or supply chain sectors Driver license required.
- Age from 25 to 35 years old.
- Skills: excellent time management and organizational abilities.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, Zoom).
- Familiarity with agricultural terminology, cycles, and supply chain dynamics is a plus.
- High level of discretion, professionalism, and integrity when handling sensitive information.
- Ability to.
Required Skills
Time ManagementOrganizational AbilitiesVerbal CommunicationWritten CommunicationMicrosoft Office SuiteMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookCollaboration ToolsMicrosoft TeamsZoomAgricultural TerminologyAgricultural CyclesSupply Chain DynamicsDiscretionProfessionalismIntegrityHandling Sensitive InformationDriver License
A leading agricultural company.
Industry
Trading / Distribution
