Responsible for coordinating recruitment and managing employee documents and data accurately, timely, and orderly. This includes entering information into the system and efficiently updating employee employment contracts.
- Prepare and maintain employee profiles with sufficient and timely information.
- Copy and store new employee documents securely and orderly.
- Check and track new employee documents to meet requirements.
- Scan new employee photos and provide new employee information in the 'New Staff Info' group.
- Enter new employee information into Employee Code accurately and timely.
- Enter and track recruitment requests in Excel accurately and timely.
- Prepare new employee information for the IT Operations Support department.
- Prepare new employee documents for submission for new employee registration to the department head.
- Prepare official documents for new employees to sign (contracts, offer letters, NDA agreements...).
- Prepare monthly new employee documents for the department head's review before forwarding to the Compensation, Benefits, and Payroll department.
- Coordinate the Onboarding Program for new employees (before start, start date, and probation period).
- Coordinate new employee urine tests.
- Maintain and update employee data in Humica System and related systems.
- Coordinate the Onboarding program for new employees.
- Store job descriptions (JD) for each department, both hard and soft copies, in an organized manner.
- Ensure all work updates are signed timely by both new and current employees.
- Receive and distribute documents for the recruitment planning section and distribute them to relevant parties.
- Arrange for the renewal of full-time employee contracts in a timely manner.
- Prepare monthly benefit application requests.
- Prepare forms or other relevant documents as practically required.
- Prepare work reports for the department head.
- Report work and participate in resolving related issues.
- Maintain order, discipline, and comply with company internal rules and regulations.
- Perform other duties as instructed by management.
