Ratanak International

Procurement and Supply Officer

Non-profit/NGOPosted 19 hr ago

Location

Phnom Penh

Job Type

FULLTIME

Salary

USD 540 - 606

Level

Mid

Work Mode

On-site

Industry

Non-profit/NGO

Languages

Khmer, English

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About the role

This position will lead and coordinate procurement and supply management activities in a transparent, ethical, and cost-effective manner, ensuring value for money, adequate stock availability, compliance with organizational policies, and effective support to program and operational activities.
The Procurement and Supply Officer support the effective delivery of Ratanak International programs by managing procurement activities and supply inventories in a timely, transparent, cost-effective, and compliant manner.
The position ensures goods and services are procured according to organizational policies and that supplies are adequately monitored, stored, and replenished.
The role s closely with internal stakeholders and external vendors to maintain strong supplier relationships, accurate documentation, and ethical procurement practices.
Coordinate procurement processes end to end when a Purchase Request has been submitted to the desk following the timelines.
Coordinate procurement committee meetings and support stakeholders in defining procurement specifications, evaluation criteria, and committee roles.
Determine the procurement methods to ensure best source for the purchase that adheres to the finance policies and organization values.
Source qualified vendors and obtain quotations, proposals, or competitive bids in accordance with procurement thresholds and organizational policies.
Analyzing quotations, conduct price comparisons, and provide recommendations to ensure best value for money, quality, delivery, and compliance with committee.
Prepare Contract or Purchase Order (PO) with the supplier that follows finance policies to ensure the quantity of goods or deliverable service; price or fee is clearly determined to order, terms and conditions of purchase and responsibility terms for the supplier and delivery best interest for the organization.
Ensure timely delivery of goods and services with supplier according to Contract or PO, resolve any shortage or late shipment.
Inspect goods or services receiving with evidence to verify before any payment.
Manage and prepare settle payments to suppliers following the bill or invoice according to the contract or PO.
Coordinate and prepare supporting documents for approval that require adhering to finance policies.
Coordinate to select a Preferred Supplier for goods and services at regularly needs and get approval according to the policies.
Develops bidding specificati.

Required Skills

ProcurementSupply ManagementCost-Effective MannerValue for MoneyStock AvailabilityCompliance with Organizational PoliciesSupport Program and Operational ActivitiesInventory ManagementTimely ProcurementGoods and Services ProcurementSupply MonitoringSupply StorageSupply ReplenishmentStakeholder CollaborationVendor ManagementSupplier Relationship ManagementDocumentation ManagementEthical Procurement PracticesPurchase Request ProcessingProcurement Process Coordination

Schedule & Flexibility

Hours per week:40

Schedule:standard

Compensation Details

Salary:✓ Transparent

About Ratanak International

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Ratanak International is a Christian NGO committed to serving human-trafficking survivors and vulnerable communities through restoration, prevention, protection, empowerment, and holistic development. The organization requires an independent external audit of its financial statements for the year ending 31 December 2025, in compliance with Cambodian accounting and auditing standards applicable to NGOs. We are operating Four projects with One OPS (Support Units) such as: Transitional Care Project Community Project Trafficking Vulnerability Prevention Project National Technical Support Project OPS (Support Units)

Industry

Non-profit/NGO

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