HR & Admin Supervisor

This role responsible for overseeing daily administrative operations to ensure efficient office management and operational support across the . This role supervises the team, manages office facilities and assets, coordinates with internal departments and external service providers, and ensures compliance with company policies, legal requirements, and administrative procedures.

• Supervise the daily operations of the Administration function to ensure smooth and efficient support.
• Manage office facilities, company assets, office supplies, and administrative budgets to support operations.
• Coordinate maintenance, security, cleaner (PSC), transportation, and other facility-related services to ensure a safe and productive place.
• Monitor contracts, licenses, insurance, and service agreements with external vendors and suppliers.
• Prepare, review, and maintain administrative reports, records, correspondence, and official documentation with a high level of accuracy and confidentiality.
• Coordinate meetings, company events, travel arrangements, and other administrative activities as required.
• closely with cross-functional departments to provide administrative support and resolve operational issues promptly.
• Monitor administrative expenses and recommend cost-saving initiatives while maintaining service quality.
• Ensure compliance with labor regulations, occupational health and safety requirements, and company governance policies.
• Perform other duties assigned by manager.

• Bachelor's degree in Administration, Management, or a related field.
• Minimum 3–5 years of experience in Administration or Office Management, with at least 1–2 years in a supervisory role.
• Experience in retail, wholesale, FMCG, or a multi-site operation is an advantage.
• Strong leadership, coaching, and team management skills.
• Excellent organizational, planning, and multitasking abilities.
• Strong problem-solving and decision-making skills.
• Good communication and interal skills with the ability to across departments.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong report writing and administrative documentation skills.
• Knowledge of office management systems, facilities management, procurement processes, and vendor management.