HRINC (Cambodia) Co., Ltd

Administrative Officer

Non-profitPosted 16 hr ago

Location

Phnom Penh

Job Type

FULLTIME

Experience

5+ Years

Level

Executive

Work Mode

On-site

Industry

Non-profit

Languages

Khmer, English

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About the role

Establish and manage the day-to-day administrative operations of the Country Office in Cambodia, ensuring efficient office management and compliance with organizational policies and local regulations.
Provide administrative, logistical, financial, procurement, and HR support to facilitate smooth office and programme operations.
Core Focus: Combine office administration, logistics coordination, finance administration, procurement, HR administration, and office operations management to ensure the Country Office functions efficiently and in compliance with organizational standards.
Responsibilities and Duties: Office Establishment & Administration: Support the setup and operation of the Country Office, including office registration, compliance, facilities management, procurement of office equipment, and maintaining administrative systems.
Office Operations & Logistics: Manage reception, correspondence, filing systems, travel arrangements, meetings, shops, office supplies, inventories, contracts, visas, permits, and vehicle administration.
Administrative Support: Record meeting minutes and provide translation (Khmer–English) when required.
Finance Support: Assist with petty cash, bank transactions, payment processing, accounting documentation, and programme bank account administration.
Procurement: Coordinate and manage low-value procurement activities, ensuring compliance with procurement policies and maintaining complete procurement documentation.
Human Resources Support: Coordinate with the regional HR team, manage leave and overtime records for support staff, and supervise the Driver and Logistics Assistant, including performance management.
Stakeholder Coordination: Maintain effective communication with government authorities, service providers, banks, internal teams, and regional offices to support administrative operations.
Other Duties: Provide administrative support to programmes and perform additional tasks assigned by the supervisor.

Requirements

Education Bachelor's degree in Administration, Management, Administration, or a related field.
Experience Minimum 5 years of relevant administrative experience, preferably supporting ODA (Official Development Assistance), development programmes, projects, NGOs, international organizations, or multilateral agencies.
Experience in establishing or supporting the setup of a new office or project is an advantage.
Knowledge Strong understanding of administration, finance, procurement, and office operations.
Good knowledge of Cambodian administrative, legal, and regulatory requirements relevant to international organizations.
Technical Skills Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams) and standard office software.
Strong planning, organizational, analytical, and problem-solving skills.
Excellent attention to detail and ability to manage multiple administrative processes.
Fluent in Khmer (spoken and written).
Upper-intermediate (B2) proficiency in English (speaking, reading, and writing).
Core Competencies Strong communication and interal skills.
Excellent organizational and time management abilities.
High level of integrity, discretion, and professionalism.
Client-oriented with strong initiative and team.
Comfortable ing independently in a dynamic and evolving environment.
Good numerical and record management skills.
Preferred Qualifications Experience supporting the establishment of a new country office, programme, or project.
Ability to autonomously and adapt to changing operational env.

Required Skills

AdministrationManagementOffice OperationsFinanceProcurementMicrosoft Office 365WordExcelPowerPointOutlookTeamsPlanningOrganizational SkillsAnalytical SkillsProblem-SolvingAttention to DetailProcess ManagementKhmerEnglishCommunication Skills

Schedule & Flexibility

Schedule:standard

About HRINC (Cambodia) Co., Ltd

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HRINC is the leading provider of HR Services to the Cambodia market and expanding to the South East Asia region. We support multinational companies and leading ASEAN conglomerates and SMEs with their Human Resource needs, from consulting and market intelligence, to outsourcing and compliance as well as recruitment.

Industry

Non-profit

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