Admin & Finance Officer

Admin

• Ensure that appropriate administrative procedures are in place, maintained and carried out effectively and efficiently in compliance with Good Link’s regulations.
• Responsible for the filing system, incoming and outgoing correspondence.
• Liaison with NGOs, government agencies, & other public sector agencies as appropriate.
• Prepare routine communication for projects, line managers & other government offices.
• Develop and maintain an appropriate filing system to include all essential relevant documentation to ensure accurate tracking and documentation for audit purposes.
• Ensure that all audit trails are on file & make sure that auditor’s queries are taken action on time Asset and equipment management – ensure that new purchases and equipment are recorded onto the assets and equipment lists in a timely manner.
• Ensure that all vehicles are properly maintained, which includes using logbooks by drivers and producing monthly fuel consumption for all cars, motorbikes Manage outgoing and incoming mail and circulation of important messages that need to be shared among the staff.
• Ensure that the office building is safely locked outside office hours and that all vehicles are secured in the compound.

Finance

• Develop tools, guidelines, procedures, business plan, reviewing and improving financial, controlling and risk management tools, and reporting procedures.
• Provide clear direction, guidance, management and support on repayment management to relevant staff, and create proper tools for better communication.
• Manage finance tasks, maintain the QuickBooks software and produce financial and related reports timely and accurately as per requirement.
• Check and consolidate finance reports from all projects and submit them to the line management and relevant stakeholders as schedule.
• Develop and manage the annual budget including the operating and various contracts such as Plan of Action or other Grant funds.
• Make sure that all financial transactions are carried out and recorded in accordance with standard financial procedures.
• Overview of projects and head office income and monitor actual expenditure versus budgets periodically.
• Develop appropriate financial systems and provide orientation to all staff for understanding and working with them such as taxation compliance, financial risk management.
• Review financial manuals regularly to ensure that the manual is updated and in compliance with Good Link and all applicable laws.
• To perform other duties as assigned by Line Managers.