Prepare payment journal vouchers, receipts, and other financial paperwork required.
Manage cheque books and cash box following required policy and procedures.
Process advance requests and clearance, following required policy and procedures.
Check and confirm receipts/bills and vouchers are complete with stamp paid, total amount, signature of seller, buyer, and approver, etc. Manage deposits and cash withdrawal from the bank.
Identify payments subject to withholding tax and make payment to the Taxation Dept. every month.
Prepare staff pay slips information showing gross pay for each pay period, salary rates, taxes, other deductions, and net pay; and submit documentations in a timely manner.
Check staff payroll and make sure it complies with staff contract and certified for payment by ED.
Prepare staff payroll, seniority payments, salary taxes, and staff salary, and make payment to the Taxation Department; including posting and e-filing and update MOLVT on a monthly basis.
Prepare payment for staff insurance and National Social Security Fund (NSSF) and others; including posting and E-filing on a monthly basis.
Prepare proper records of staff field works, overtime, and other performance-related allowances and perdiem; make sure that payments and allowances and per diem are based on approved policy guidelines, terms and conditions, and other relevant instructions.
File financial documents on a weekly basis in accordance with the agreed system.
Maintain and regularly update the register of all physical assets.
