The Finance and Administrative Officer (FAO)
- Project, is responsible for the overall financial and administrative management of assigned projects/programmes. This includes performing day-to-day administrative, accounting functions, financial reporting, cash management, and financial planning. S/he will ensure timely delivery, transparency and accountability in all project-related administrative and financial transactions. S/he will actively contribute to executing procurement, budget implementation, reporting and support continuous improvements in the efficiency and effectiveness of administrative and financial management systems and processes. Ensure sound financial management of project/programme in line with organization s financial policies frame and donor s guidelines. Develop and maintain internal financial systems of the project/ program in coordination with the finance team. Ensure proper documentation and record-keeping. Participate and coordinate monthly and quarterly financial reviews of the project/programme and prepare variance analysis reports for the project and management teams. Ensure all financial transactions comply with organizations procedures policies and donor s requirements. In collaboration with finance team, prepare vouchers and complete supporting documents and submit to finance team for supporting the system upload and report extract as request for preparing and tracking project-specific financial report vs plans. Hold regular financial review meetings with budget holders to track expenditures and ensure alignment with approved budgets. Prepare quality monthly financial reports with programme team, develop the consolidated project reports at the organizational level for submission to donors and management on time. Prepare interim and final financial reports for donor reporting and support donor-led financial reviews and audits, if any. Ensure timely disbursement/clearance upon completion of required documentation and processes. Oversee budget management across the shared support cost and assist the finance team during internal and external audits, as required.
