Project Coordinator

GeneralPosted 17 hr ago

Location

Phnom Penh

Job Type

FULLTIME

Experience

2+ Years

Experience level

Associate

Work Mode

On-site

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About the role

Create and maintain master event timelines; follow up on tasks by design, operations, vendor, and city hall.
Track deadlines daily.
Follow up with vendors on quotes, contracts, technical details, and setup.
Collect and organize documents.
Confirm load-in/load-out times.
Report issues to the Event Manager.
Prepare city hall documentation: manpower lists, event overview, and site layout attachments.
Track submission dates; follow up on submission letters and approval with City Hall.
Coordinate with designers, floor coordinator, operations, and internal teams for meetings; send meeting notes and action lists.
Track internal deliverables and update Asana.
Prepare checklists, track task completion, and report status to the Event Manager.
Help monitor project budget and expenses.
Arrange meetings, site visits, rehearsals, and project briefings.
Maintain project documents and keep files organized.
Coordinate with the internal team, vendors, freelancers, and suppliers.
Follow up on assigned tasks to ensure deadlines.

Requirements

Bachelor's Degree.
Project coordination, event coordination, marketing operations, or production support for 2 years.
Strong organizational skills; comfortable building and maintaining timelines, checklists, and tracking spreadsheets.
Experience with document management and file organization.
Proficiency in Google Sheets/Excel, Google Docs, and PowerPoint, with the ability to learn PM tools quickly.
Event activation experience (concert, festival, live event).
Asana or similar project management tool experience.
Experience preparing city hall documentation, permits, and regulatory submissions (Cambodia & SEA).
Vendor coordination and timeline tracking experience.
Experience creating master timelines and breaking them into task categories (design, operations, vendor).
Familiarity with budget tracking and expense monitoring.

Required Skills

Project coordinationEvent coordinationMarketing operationsProduction supportOrganizational skillsBuilding and maintaining timelinesBuilding and maintaining checklistsBuilding and maintaining tracking spreadsheetsDocument managementFile organizationGoogle SheetsExcelGoogle DocsPowerPointLearning PM tools quicklyEvent activationAsanaProject management toolsPreparing city hall documentationPermit preparation

Schedule & Flexibility

Schedule:standard

About Baramey

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At Baramey, we’re about our people. Our company is made up of knowledgeable, passionate, creative individuals.

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