Ministry of Agriculture, Forestry and Fisheries (MAFF)

Admin & Finance Assistant

FinancePosted 4 mo ago

Location

Phnom Penh

Job Type

FULLTIME

Experience level

Entry Level

Work Mode

On-site

Languages

Khmer, English

About the role

The Admin & Finance Assistant is primarily responsible for project administration and logistics, procurements, office management, managing finance vouchers, petty cash accounts, reimbursements, invoice payment, advance disbursements and tracking, monitoring expenditures, bank reconciliations, fixed assets, and other financial reporting.
He/she shall receive, review, and maintain all finance-related documentation and ensure files are complete.

Review day-to-day expenditures for payment requests or advance clearance transactions, accounting records, and ensure all supporting documents are filed and complete; Prepare monthly payroll report, timesheet, leave balance, and leave application; Prepare monthly sub-ledgers and ensure that they are reconciled with the general ledger; review any unusual and / or long overdue balances in the subledger and identify corrective actions; Prepare monthly tax filling and declare to GDT; Responsible for office petty cash, following established procedures; and Draft monthly budget requests for supervisor including monitoring expenditures against approved budget, preparing budget for training/workshop/meeting and communicating with participants to confirm their participation and pay per diem or travel allowances.
Prepare yearly, quarterly and monthly financial report in line with FAO templates and GEF reporting requirements.

Required Skills

Project AdministrationLogisticsProcurementOffice ManagementFinance Voucher ManagementPetty Cash ManagementReimbursement ProcessingInvoice PaymentAdvance DisbursementsExpenditure MonitoringBank ReconciliationsFixed Asset ManagementFinancial ReportingAccounting Record KeepingPayroll ReportingTimesheet ManagementLeave Balance ManagementLeave Application ProcessingSub-ledger PreparationGeneral Ledger Reconciliation