Administrative and Finance Officer

FinancePosted 1 mo ago

Location

Phnom Penh

Job Type

FULLTIME

Level

Mid

Work Mode

On-site

Languages

English

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About the role

div class="separator" style="clear: both; text-align: center;"><a href="https://goodreturn.org.au/work-with-us" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="100" data-original-width="200" height="100" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjLAnKALMKyNz6dPo5NnoSmp1Ow2Z7L_I76OErPwdvIyMuKWOLqEFbwnFRSgO8lAc8rZl8axASn8R1VJvuFwwIxa9IUm-QAkKivni6Z5OI3qH2G80AjcZ7Ul4Ug8qMapH4z8JXHuxPlrCWJQVLbXeCZrhvkS3Xg2S0qCGHbRVy-UKxeE5gd53qYt73_XAo/s1600/logo.jpg" width="200" /></a></div><div class="col-md-12 row-group" style="text-align: justify;">Location:  Phnom Penh We are looking for a proactive and detail-oriented Administrative & Finance Officer to support the smooth operation of our Cambodia office.
This role provides financial, administrative, and HR support, including processing transactions, maintaining records, supporting compliance requirements, coordinating procurement and logistics, and assisting with recruitment and onboarding. The position also liaises with internal teams, external partners, and relevant government authorities to ensure effective operations and regulatory compliance. This is a great opportunity for someone who enjoys working in a dynamic environment and contributing to strong financial and administrative systems that support organisational impact.Scope of the position  The Administrative & Finance Officer is responsible for providing comprehensive financial and administrative support to ensure the efficient and smooth operation of the Cambodia office.
This includes processing financial transactions, maintaining accurate records, supporting compliance with Good Return’s policies/procedure, donor requirements, and Cambodian government law and regulations.
The role also encompasses office management, procurement, logistics, and assisting with human resource tasks, such as recruitment support, onboarding activities, organizing organizational inductions, completing HR checklists, and ensuring that the employment status of Cambodia-based staff complies with the Cambodia labor law, Prakas or other relevant regulations.
This person supports liaison with internal teams, external partners, and government authorities, particularly General Department of Taxation (GDT), the Ministry of Foreign Affairs and International Cooperation (MoFA), Ministry of Economy and Finance (MEF), the National Social Security Fund (NSSF), the Ministry of Labor Vocation and Training (MoLVT), Accounting and Auditing Regulator (ACCAR). Position purpose The Administrtaive & Finance Officer provides essential financial and administrative support for the finance team for Cambodia, enabling them to deliver effective financial management and support to other teams across different countries and headquarters more efficiently.
By handling routine financial and administrative tasks in Cambodia, the position will help ensure accurate financial management, compliance, and smooth functions and systems, allowing the finance team to focus on more complex financial analysis, planning, and contributing to the organization’s effective operations as a whole. ROLES AND RESPONSIBILITIES: 1.
Finance & Accounting Support (50%) Financial Transactions and Record Management<ul><li>Process accounts payable and receivable, including invoices, staff expenses, and reimbursements.</li><li>Maintain accurate financial records and ensure timely data entry into accounting systems.</li><li>Maintain organized finance filing systems (physical and electronic) in accordance with audit requirements.</li><li>Ensure all financial documents comply with organizational policies and donor requirements.</li></ul> Payment Processing <ul><li>Prepare payment vouchers and supporting documentation for approval.</li><li>Prepare bank transfer forms, and cash payments when required.</li><li>Ensure proper authorization is obtained before processing payments.</li></ul>Cash and Bank Management<ul><li>Assist with petty cash management and perform regular petty cash reconciliations.</li><li>Reconcile bank accounts and credit card statements on a regular basis.</li><li>Support documentation for banking transactions when required.</li></ul>Financial Reporting and Compliance<ul><li>Assist with month-end and year-end financial closing processes.</li><li>Support preparation of budgets, financial forecasts, and financial reports.</li><li>Ensure compliance with financial policies, procedures, and regulatory requirements.</li><li>Assist with procurement processes in line with organizational procurement policies.</li></ul>Finance process management<ul><li>Documenting and mapping finance processes</li><li>Continuous improvement of finance processes</li></ul>KPIs:1.  Financial Transactions and Record Management – Record all financial transactions accurately in the accounting system and maintain complete supporting documentation.2.
Payment Processing – Process vendor and staff payments on time and ensure all payments are properly reviewed and approved.3.
Cash and Bank Management – Monitor cash balances, manage petty cash, and perform regular bank reconciliations.4.
Financial Reporting and Compliance – Prepare monthly financial reports and ensure compliance with internal financial procedures and regulations. 2.  Administration support and office management (35%) <ul><li>Oversee day-to-day office operations in Cambodia. </li><li>Maintain organized administrative filing systems (physical and digital).</li><li>Provide administrative and logistical support for external training, workshops, and meetings with partners and other events (celebrations) of Good Return in Cambodia.</li><li>Ensure logistics arrangements are prepared and confirmed prior to event start times.</li><li>Support Good Return staff/volunteers, who visit or work in Cambodia with travel arrangements including transportation, accommodation, and travel documentation.</li><li>Maintain office supplies and coordinate with suppliers and service providers.</li><li>Ensure Cambodia office fixed assets are controlled and stationery records are accurate and up to date.</li><li>Manage Security Guard and Housekeeper to ensure that their services promote a safe, clean and secure office environment.  </li></ul>KPIs:  5.
Achieve higher satisfaction from staff and visitors regarding office support, logistics, and administrative services.  6.
Maintain accuracy and regular updates of office asset, stationary and filing records (manual and digital)  7.
Timely and effective security, cleaning and maintenance services  3.
Human Resource support (15%)<ul><li>Ensuring Cambodia employment practices comply with Cambodia law, Prakas, and relevant regulations </li><li> Assisting the HR & Operations  team with the recruitment processes for staff based in Cambodia</li><li>Supporting onboarding activities and organizing staff inductions with support from HR & Operations  team</li></ul>KPIs:  8.
Compliance with Cambodia Labor Law, Prakas, and regulations  9.
High satisfaction for the recruitment and onboarding processKEY REQUIREMENTS: Essential<ul><li>A commitment to Good Return’s vision of a world without poverty</li><li> Proven experience in financial management, accounting, budgeting, and expense control.</li><li>Demonstrated experience in office administration and operational support, ensuring organization efficiency.</li><li>Understanding of accounting principles and financial processes.</li><li>Experience with accounting software (e.g. Dext, Xero, QuickBooks, or similar).</li><li>Strong organizational skills with the ability to manage competing priorities.</li><li>High attention to detail and accuracy in finance and administrative tasks.</li><li>Strong written and verbal communication skills.</li><li>Bachelor’s degree in Accounting, Finance, Business Administration, Management, or a related field preferred.</li><li>At least 2–3 years of relevant experience in finance, administration, or office support.</li><li>Experience working with NGOs or INGOs is preferred.</li><li>High level of integrity and confidentiality.</li><li>Proactive, reliable, and adaptable.</li><li>Ability to work independently and collaboratively in a small team.</li></ul>Desirable <ul><li>Experience working in a not-for-profit or charity environment.</li><li>Knowledge of grant reporting and donor compliance.</li><li>Eligibility for a Police Check / Working With Children Check.</li></ul></div><div class="col-md-12 row-group" style="text-align: justify;"><h2 class="jobName_h2"></h2> </div> <div class="col-md-12 row-group" style="text-align: justify;">Apply online at <a href="https://goodreturn.org.au/work-with-us">https://goodreturn.org.au/work-with-us</a></div><div class="col-md-12 row-group" style="text-align: justify;"> </div><div class="col-md-12 row-group" style="text-align: justify;">Please send CV and cover letter to Email:       Phone:     Website: <a href="https://goodreturn.org.au/work-with-us">https://goodreturn.org.au/work-with-us</a> Please mention "www.Cambodiajobs.Biz" where you saw the ad when you apply!  </div><div class="blogger-post-footer">Moreinfo: http://cambodiajobs.blogspot.com</div>.

Required Skills

ProactiveDetail-orientedFinancial supportAdministrative supportHR supportProcessing transactionsMaintaining recordsSupporting compliance requirementsCoordinating procurementLogisticsAssisting with recruitmentOnboardingLiaising with internal teamsLiaising with external partnersLiaising with government authoritiesOffice managementAccountingDonor requirements complianceCambodian government law and regulations complianceOrganizational inductions

Benefits

NSSF

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Supports the smooth operation of our Cambodia office by providing financial, administrative, and HR support.

Administrative and Finance Officer

About the role

Required Skills

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