Logistics Compliance and Internal Control Officer

Supply ChainPosted 2 mo ago

Location

Phnom Penh

Job Type

FULLTIME

Experience

5+ Years

Experience level

Associate

Work Mode

On-site

About the role

Implementation of Logistics Compliance and Internal Control: Contributes to the development and updating of the program's Logistics risk map(s).
Conduct annual Logistics Internal Control Questionnaires (ICQs) for each country in the region as the 1st programme level in collaboration with Country Logistics Managers (CLMs).
Support and monitor implementation of corrective actions resulting from audits, ICQs, and compliance reviews through specific plan/action plan, in collaboration with Regional Compliance staff.
Conduct quality reviews of closed procurement files and verify the completeness, accuracy, and proper archiving of all supporting documentation in both physical and digital formats.
Perform periodic checks and quality reviews of logistics monitoring charts with each country in the region.
Ensure compliance with HI internal rules and standards, local regulations, and contractual obligations, particularly those related to institutional donors and partnerships/consortia.
Programme Logistics Optimisation: Analyse logistics KPIs, and operational performance trends.
Produce and publish periodic regional logistics performance reports.
Support country logistics teams in identifying efficiency gaps and implementing improvement initiatives.
Promote logistics best practices and continuous improvement initiatives.
Support country programmes in procurement planning and sourcing strategies.
Identify and be in charge for strategic procurement categories at regional level.
Gap-Filling Deployments: Undertake short-term deployments to country offices in the region (virtually or in person) as required to: temporarily fill critical logistics vacancies; provide operational support to countries experiencing capacity or performance challenges; and support priority logistics initiatives, audits, or improvement plans.
Provide hands-on technical assistance, coaching, mentoring, and capacity building to country logistics teams throughout the deployment.
Contribution to the Logistics section of the StratOp and directs its action plan: Contribute towards the drafting, revision and implementation of the Operational Strategy (StratOp).
Contribute logistics strategy and functioning through the active promotion of HI's institutional policy and directives and the optimisation of its resources.
Contribution to deploys HI's standards: Ensure compliance with and application of HI standards for his or her entire professional field with regard to policy, processes and tools; Support country to adapt and contextualise these standards to meet local conditions and regulations; Verify compliance with and the application of internal rules and the rules of institutional donors.
Contribution towards the development of the Logistics profession across the organisation: Facilitate the development of the logistics profession and contributes towards the development of the Logistics profession across the organisation.
Contribute towards the facilitation of the profession's development at the organisation's regional level (community of practice); Help to develop a pool of local talent (holds technical interviews with the candidates and formulates recommendations; identifies training requirements).
Support training initiatives.

Requirements

Bachelor’s Degree in Logistics/Supply Chain, Economics, Administration or equivalent is required.
Professional qualification in Logistics/Procurement is preferred (eg: CIPS, CSCP, …).
At least 5- 7 years of experience in procurement/supply chain/ logistics, of which at least 3 years at a management level.
Experience working in international NGOs, multilateral agencies and dealing with multiple donors is preferred.