Ministry of Environment (MoE)

National Project Admin Assistant

AdministrativePosted 3 mo ago

Location

Phnom Penh

Job Type

CONTRACT

Experience level

Entry Level

Work Mode

On-site

Languages

Khmer, English

About the role

Responsible for the effective management of administrative aspects of programme assets and resources and providing logistical support to ensure the smooth implementation of project activities.
Ensure effective and high-quality support on programme administrative and financial management.
Contribute to day-to-day support for the programme implementation and ensure conformity to expected results, outputs, objectives, and work-plans.
Ensure effective local purchases in line with UNDP/UNEP procurement procedures.
Establish and maintain the electronic and physical filing system for programme documentation and communication.
Prepare and update proper programme documentation/records and ensure that administrative documents are prepared and ready for audit.
Ensure effective management of administrative aspects of programme assets to meet satisfactory outcomes of the annual audit of the project.
Ensure proper records and filing of the programme are kept up to date.
Provide effective support to programme implementation.
Arrange for travel for programme staff and meeting participants.
Facilitate the organization of workshops and training programmes.
Prepare administrative documentation for workshops and meetings.
Make arrangements and prepare the necessary documentation for all payments for activities under the programme.
Act as a liaison.

Required Skills

Administrative ManagementResource ManagementLogistical SupportFinancial ManagementProgramme Implementation SupportProcurementFiling Systems ManagementDocumentation ManagementRecord KeepingAudit PreparationTravel ArrangementsWorkshop OrganizationTraining Program FacilitationPayment ProcessingLiaisonEffective CommunicationOrganizationProblem-SolvingAttention to DetailUNDP/UNEP Procurement Procedures