Mengly J. Quach Education

Procurement Officer

Education/TrainingPosted 6/26/2026

Location

Tuol Kouk | Phnom Penh

Job Type

FULLTIME

Experience

1+ Years

Level

Mid

Work Mode

On-site

Industry

Education/Training

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About the role

Receive requests and respond to purchase all items follow TOCA.
Prepare Purchase Order (PO) in E-Purchase if the item budget up to 200$ and approval follows TOCA with Full Document Support.
Report daily Petty cash report, Credit Report, Advance Report and PR & PO Report.
Handle documentation jobs: prepare invoices for Procurement Supervisor daily for payment process and keeping for reference by hard copy and scan to share drive.
Purchase and rental freshwater machine maintenance service, machine Copy machine service.
Manage Internet service rental for Aii & AIS.
Handle Product Printing (sticker, Poster, banner, X-stand, I-stand, Photo).
Respond to purchase on Aii & AIS Program and all department operation Product: Book, Stationery, Maintenance product and equipment, Electronic, Electric, Student outfit, Decoration, Food and Beverage, Project, Production and Service….
Manage Field Trip Jobs: Buy ticket to playground, resort, water park, zoo.
Respond on Project: Curtain installation, Glass installation, furniture Production, Small Construction Project….
Manage Event Material and Service Rental on Sound system stage…(Chinese New Year, Khmer New Year, Halloween, Christmas, Workshop….).
Responsibility for maintenance of all equipment of Aii & AIS and all Department: Non-Capital Asset, fix Asset, and Aii & AIS by cooperation with technical team before confirmation Maintenance.
Conduct Price Comparison or Price Evaluation: Finding Quote and material outside for process Price Evaluation before Purchase Order (PO) approval and vendor selection.
Prepare invoice, with Purchase Request and submit it to Finance department for payment process.
Handle Delivery responds: Able to Delivery Product from the Market place to requester by company motorcycle, Follow up product delivery make sure vendor delivery on time.
Problem Solving Skill: Able to find the best solution for company operation.
Communicate skill with vendor for credit Term, delivery term, discount and good relationship.
Checking pending items daily in PR and Update PO report Daily.
Seeking for potential new vendors that offer the price and benefits.
Able to Travel to targeted shops daily to check for quotations and make sure to meet the required quality.
Checking the feedback from the requester about the products and services purchased.
Respond on Procurement warehouse operation.
Responsible for inventory quality, quantity, expire date, breakage checking and warehouse standard process FIFO for warehouse sustainability.
Ensure Procurement warehouse hygiene and safety, Make sure Procurement warehouse clean and safe.
Perform Warehouse Stock forecasting (refill stock): Manage all stock item alert to request stock on time.
Make stock request to central WH to refill stock and make goods received note after received.
Issue material for requester every Monday and Thursday.
Delivery materials stock from Central WH to Campus.
Data entry the Stock IN and Stock Out Transaction into the SMS system.
Receive stock from vendors and check the quality and quantity of goods.
Update new item to master list.
Perform Stock Counting Monthly.
Prepare monthly stock report and send email to FIND.
Make debit note and send email to requested departments.
Make an adjustment stock if there are any variance at the end of the month follow the policy.
Prepare paperwork warehouse document to keep in hard copy and soft copy for reference.
Maintain good relationship with related departments and teamwork.
Other tasks assigned from line manager.

Requirements

A master/bachelor's degrees in Business Administration, Accounting or any other relevant fields.
At least 1-2 years of work experiences in Stationery stock, Procurement, and sourcing.
Good leadership capabilities.
Can work well with Stock Data Spreadsheet.
Familiar with Windows Live Mail is highly desired but not mandatory for SUN system and other MS. Office.
Familiarity with sourc.

Required Skills

Business AdministrationAccountingProcurementSourcingLeadershipStock Data SpreadsheetWindows Live MailSUN systemMS OfficeE-PurchaseMS. OfficeSMS

About Mengly J. Quach Education

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Industry

Education/Training

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