kdei-karuna.org

Admin and Finance Assistant

FinancePosted 2 mo ago

Location

Phnom Penh

Job Type

FULLTIME

Salary

USD 300 - 300

Experience level

Entry Level

Work Mode

On-site

Industry

Non-profit Organizations

Languages

English, Khmer

About the role

Responsible to: Finance and Logistic Officer: secondarily to the Admin and Finance Officer Unit: Finance and Administration The position is full-time and based at the KdK office in Phnom Penh.
Main Responsibility The Admin and Finance Assistant shall support the Finance and Administration team in preparing, checking, filing and archiving the financial, procurement and administrative documentation of the Interim Reparative Meassures (IRM) Project, shall provide logistical support to project meetings and events, and shall carry out other tasks as assigned by the line manager.
Purpose of the Job The purpose of the position is to support the financial and administrative implementation of the GSF-funded IRM Project during Phase 2.
Phase 2 is the most finance-intensive part of the project, due to the procurement volume of the Collective IRM, the direct financial transfers to survivors, and the number of activities still to be implemented before project closure.
The position ensures that project documentation is complete, accurate and audit-ready, and allows the Finance and Administration team to maintain quality and meet reporting deadlines.
Scope of Authority This is a support position.
The Admin and Finance Assistant prepares, organizes and files documents.
The position does not approve payments, does not select suppliers and does not make procurement decisions.
All is reviewed by the Admin and Finance Officer or the Finance and Logistic Officer.
Station: Based in Phnom Penh, with occasional travel to project sites.
Duration: As soon as possible to 31 October 2026, with possible extension to 31 December 2026, subject to project needs and available funding.
DUTIES & RESPONSIBILITIES: Finance and Documentation Support Prepares daily financial vouchers, including advance vouchers, payment vouchers, receipt vouchers and journal vouchers; Checks that supporting documents are complete, signed and coded to the correct budget line before payment, and reports missing documents to the Finance Officer; Copies, scans, files and archives finance vouchers and supporting documents in line with donor requirements; Supports the entry of income and expenditure into the accounting system; Supports the management of office petty cash, including daily and monthly cash counts; Supports the issuing of advances for project expenses and the reconciliation of returned claims.
Procurement Support (Collective IRM) Prepares and organizes procurement documents, including quotation requests, comparison sheets, purchase orders, delivery notes and supplier invoices; Mainsains complete and well-ordered procurement files for each Collective IRM site; Follows up with suppliers on missing documents, receipts and signatures; Supports the Logistics and Procurement Officer with scheduling, filing and record keeping.
Support to Survivor Payments Supports the preparation of documentation for direct transfers to survivors, including beneficiary lists, payment records and signed receipts; Checks that each payment file is complete and correctly documented before it is submitted for approval; Files and archives payment records so that they are ready for review and audit; Handles all beneficiary information with confidentiality and sensitivity.
Administrative, Logis.

Required Skills

Financial Documentation PreparationFinancial Voucher PreparationAdvance Voucher PreparationPayment Voucher PreparationReceipt Voucher PreparationJournal Voucher PreparationSupporting Document VerificationDocument FilingDocument ArchivingAccounting System Data EntryPetty Cash ManagementCash CountingAdvance IssuanceReconciliation of ClaimsProcurement Document PreparationQuotation Request PreparationComparison Sheet PreparationPurchase Order PreparationDelivery Note PreparationSupplier Invoice Management