Humanity & Inclusion

Procurement & Facility Officer

GeneralPosted 2 mo ago

Location

Phnom Penh

Job Type

FULLTIME

Experience

3+ Years

Experience level

Associate

Work Mode

On-site

Industry

Non-profit Organizations

Languages

English

About the role

Manage the full procurement cycle, including sourcing, tendering, supplier selection, contracting, purchasing, and payment follow-up.
Monitor procurement planning and ensure timely implementation of procurement activities.
Maintain supplier databases, frame agreements, and supplier performance.
Ensure procurement documentation is complete and properly archived in the LINK system.
Support users of the LINK procurement platform and ensure compliance with HI procurement procedures.
Ensure HI offices and accommodations are safe, secure, and well maintained.
Coordinate office maintenance, repairs, cleaning services, and facility contracts.
Manage equipment and asset inventories, including physical verification and disposal processes.
Coordinate equipment maintenance and ensure accurate asset records.
Coordinate travel bookings and office support services.
Monitor office supplies and stationery stock.
Prepare logistics reports and monitoring tools.
Support logistics audits and implementation of corrective actions.
Contribute to emergency preparedness and response activities when required.

Requirements

Bachelor's Degree in Administration, Economics, Logistics, Supply Chain Management, Procurement, or a related field.
Experience in procurement, logistics, supply chain management, or facility administration in NGOs and Community Development for 3 to 5 years is required.
Working with an international NGO, UN agency, or donor-funded programme in NGOs and Community Development for 3 to 5 years is preferred.
Strong knowledge of procurement procedures, supplier management, and contract administration.
Good understanding of logistics planning, asset management, and facility management.
Experience using Microsoft Office applications, especially Excel, Word, Outlook, and PowerPoint.
Good command of written and spoken English.
Strong analytical and problem-solving abilities.
High level of integrity and commitment to compliance.
Ability to manage multiple priorities and effectively under pressure.
Ability to independently and collaboratively within a multicultural team.
Good interal and communication skills.
Excellent organizational and planning skills.

Required Skills

AdministrationEconomicsLogisticsSupply Chain ManagementProcurementFacility AdministrationProcurement proceduresSupplier managementContract administrationLogistics planningAsset managementFacility managementMicrosoft OfficeExcelWordOutlookPowerPointEnglishAnalytical skillsProblem-solving abilities

Schedule & Flexibility

Schedule:standard

Compensation Details

Bonus:13th month

Benefits

Annual Bonus / 13th Month Salary
Mobile/Internet Allowance
Maternity / Paternity Leave
Annual Leave
Family Leave (maternity/paternity/elder care)
Illness Leave
Provident Fund / (NSSF)
Free Health Checkups
Private Health Insurance
Safe & Clean ing Conditions
No Harassment or Discrimination

About Humanity & Inclusion

Visit Website

We are now looking for qualified candidate to fulfill the position below:

Industry

Non-profit Organizations

More at Humanity & Inclusion

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About the role

Manage the full procurement cycle, including sourcing, tendering, supplier selection, contracting, purchasing, and payment follow-up.
Monitor procurement planning and ensure timely implementation of procurement activities.
Maintain supplier databases, frame agreements, and supplier performance.
Ensure procurement documentation is complete and properly archived in the LINK system.
Support users of the LINK procurement platform and ensure compliance with HI procurement procedures.
Ensure HI offices and accommodations are safe, secure, and well maintained.
Coordinate office maintenance, repairs, cleaning services, and facility contracts.
Manage equipment and asset inventories, including physical verification and disposal processes.
Coordinate equipment maintenance and ensure accurate asset records.
Coordinate travel bookings and office support services.
Monitor office supplies and stationery stock.
Prepare logistics reports and monitoring tools.
Support logistics audits and implementation of corrective actions.
Contribute to emergency preparedness and response activities when required.

Requirements

Bachelor's Degree in Administration, Economics, Logistics, Supply Chain Management, Procurement, or a related field.
Experience in procurement, logistics, supply chain management, or facility administration in NGOs and Community Development for 3 to 5 years is required.
Working with an international NGO, UN agency, or donor-funded programme in NGOs and Community Development for 3 to 5 years is preferred.
Strong knowledge of procurement procedures, supplier management, and contract administration.
Good understanding of logistics planning, asset management, and facility management.
Experience using Microsoft Office applications, especially Excel, Word, Outlook, and PowerPoint.
Good command of written and spoken English.
Strong analytical and problem-solving abilities.
High level of integrity and commitment to compliance.
Ability to manage multiple priorities and effectively under pressure.
Ability to independently and collaboratively within a multicultural team.
Good interal and communication skills.
Excellent organizational and planning skills.