Provide high-level operational support to executive leadership and the procurement department by coordinating sourcing activities, managing vendor compliance, and driving data-driven cost optimization. WHAT YOU WILL DO Act as the central point of contact between the Deputy Group CEO and internal departments or suppliers, managing executive calendars, travel arrangements, and urgent vendor escalations. Oversee the end-to-end procurement flow, including tracking purchase requisitions, managing sourcing activities, and monitoring contract milestones to ensure timely project delivery. Maintain rigorous control of procurement files and contracts, ensuring all documentation is archived and audit-ready in alignment with group policies. Prepare high-level executive briefings, market trend analyses, and detailed procurement spend reports for board meetings and leadership review. Review and refine procurement policies and system implementations (such as ERP) to enhance transparency, compliance, and cross-functional efficiency. Serve as a professional representative when liaising with external partners and act as the first line of defense in managing supply chain disruptions or administrative gaps.

WHAT YOU SHOULD HAVE Bachelor's Degree in Business Administration, Supply Chain Management, or a related field. Minimum 3 to 5 years of professional experience as an Executive Assistant or Procurement Assistant, preferably supporting senior-level management or business owners. Able to communicate in English and Chinese (spoken and written). Demonstrated ability to manage complex executive calendars, confidential communications, and multi-stakeholder procurement activities. Proficiency in the MS Office Suite alongside a functional understanding of modern digital or AI applications to optimize administrative workflows and data analysis. Strong capability to synthesize complex data into clear reports regarding group spend, contract status, and process improvements while maintaining strict audit readiness.