Cashier & Admin

Transactions management with stakeholders. Site report – Operations. Monthly print out invoice listing (WinS, Site balance, Stock invoice, Water Quality). Consolidate the data between field activities and effective clearance (Site Clearance and Monthly Clearance). Prepare supporting financial document and follow-up cash transaction / collection / reconciliation. Ensure the completion of supporting documents collection (For accountants bookkeeping). Pilot cashier app tasks. Site report into Cashier app. Ensure the communication and coordination with the entrepreneurs. Entry the data from the entrepreneur’s site report weekly. Ensure the accuracy of the data. Edit and send invoice to the entrepreneur (WinS, EC and Stock). Follow-up and ensure the payment of the invoices by the entrepreneurs. Verify the accuracy of the WinS report sent by the entrepreneurs. Validate and confirm the reception of the payment. Close the monthly site report and report to finance department. Process cash on hand replenishment (Cash top up). Controlling petty cash. Perform cash count

• weekly and monthly basis. Cash on hand reconciliation. Prepare payment documents for suppliers such as site material suppliers, landlords, utilities, internet. Ensure the stock management of the regional office such as stock in, stock out, first in, first out. Ensure the recording of the stock flow into a specific software. Perform stock inventory (monthly and quarterly). Day to day management of the regional office (including security, cleaning hygiene and maintenance). Prepare quotation and source supplier for the maintenance of the office Ensure office have enough maintenance. Ensure office have enough material, equipment, stationery for team. Assist HQ cashier on material distribution to all staff at platform (admin/IT materials). Ensure the office has enough small material and books for operations, for example site clearance, cash payment, plastic bags, etc. Ensure have enough TS1001 form (Payment request, mission letter, vehicle maintenance, log sheet, official receipt and other forms needed to group with site clearance book ). Record letter in and out and assist admin manager & procurement manager on preparation official letters or agenda for the liaison with the stakeholder. Monthly print out letter for commune to operation team. Prepare meetings and shops according to the needs of the regional office. Ensure all administrative tasks requested by the regional managers are done on time. Maintain confidentially of financial & compliance document of organization. Control fixed assets of the regional office.

• Bachelor's Degree in Administration in the field of accounting and related field.
• Administration and cash management for 2 years as a minimum.
• Computer knowledge (Ms. Office).
• Be able to travel to different sites when needed.
• Be honest and committed to and be team player.