- The HR and Admin Assistant is responsible for coordinating and implementing administrative, procurement, logistics, and human resource support functions to ensure the efficient operation of CamboJA.
- The position ensures compliance with organizational policies, donor requirements, and applicable regulations while providing high-quality support to staff, suppliers, consultants, and other stakeholders.
DUTIES & RESPONSIBILITIES
- Procurement and Compliance Management (30%)
Coordinate and implement procurement processes in accordance with CamboJA's procurement policy and donor requirements.
- Monitor the annual procurement plan for goods and services.
- Maintain and regularly update the supplier and vendor database.
- Prepare, organize, and maintain procurement files and support documents in both hard and soft copies.
- Monitor procurement contracts and service agreements, including contract renewals and vendor performance.
- Ensure procurement records are complete, accurate, and in a timely manner.
- Provide guidance to staff on procurement procedures and requirements.
- Administration and Logistics Management (25%)
Coordinate local and international travel arrangements, including transportation, accommodation, visas, and travel documentation.
- Manage office supplies, stationery, and inventory to ensure uninterrupted office operations.
- Coordinate logistics for meetings, workshops, training sessions, and organizational events.
- Ensure office facilities, equipment, and assets are maintained and function properly.
- Monitor and coordinate service providers, suppliers, and contractors.
- Ensure the office environment is safe, clean, secure, and conducive to staff productivity.
- Oversee visitor reception and maintain visitor records.
- Deliver documents to relevant stakeholders in a timely manner.
- Assist in drafting letters, memos, and other related documents.
- Records Management and Organizational Filing Systems (25%)
Maintain effective filing and records management systems for organizational documents in both physical and electronic formats.
- Ensure staff meeting minutes, organization.
