• The HR and Admin Assistant is responsible for coordinating and implementing administrative, procurement, logistics, and human resource support functions to ensure the efficient operation of CamboJA.
• The position ensures compliance with organizational policies, donor requirements, and applicable regulations while providing high-quality support to staff, suppliers, consultants, and other stakeholders.

DUTIES & RESPONSIBILITIES:

• Procurement and Compliance Management (30%) Coordinate and implement procurement processes in accordance with CamboJA's procurement policy and donor requirements.
• Monitor the annual procurement plan for goods and services.
• Maintain and regularly update the supplier and vendor database.
• Prepare, organize, and maintain procurement files and support documents in both hard and soft copies.
• Monitor procurement contracts and service agreements, including contract renewals and vendor performance.
• Ensure procurement records are complete, accurate, and in a timely manner.
• Provide guidance to staff on procurement procedures and requirements.
• Administration and Logistics Management (25%) Coordinate local and international travel arrangements, including transportation, accommodation, visas, and travel documentation.
• Manage office supplies, stationery, and inventory to ensure uninterrupted office operations.
• Coordinate logistics for meetings, workshops, training sessions, and organizational events.
• Ensure office facilities, equipment, and assets are maintained and function properly.
• Monitor and coordinate service providers, suppliers, and contractors.
• Ensure the office environment is safe, clean, secure, and conducive to staff productivity.
• Oversee visitor reception and maintain visitor records.
• Deliver documents to relevant stakeholders in a timely manner.
• Assist in drafting letters, memos, and other related documents.
• Records Management and Organizational Filing Systems (25%) Maintain effective filing and records management systems for organizational documents in both physical and electronic formats.
• Ensure staff meeting minutes, organization.