The Operations and Finance Manager is responsible for overseeing all aspects of office administration, human resources, procurement, and logistics for the Cambodia GHSC-PSM program in compliance with U.S. government regulations, Chemonics’ corporate and field office policies, and Cambodian law.
This individual is responsible for establishing and managing all project finance and accounting procedures in line with USG rules and regulations and providing the technical staff with operational support.
They will liaise frequently with Chemonics’ Home Office project management unit (PMU) in Washington, D.C. to ensure smooth operations of the project.
Ensure the program’s practices abide by US government accepted accounting procedures, USG procedures, Chemonics policy, and Cambodian law.
Prepare proper financial documentation using ABACUS software program and accurately process expenditures for monthly invoicing to USG.
Ensure quality control over financial transactions and financial reporting.
Identify and reconcile discrepancies in a timely manner.
Perform final review and approval of project payments and make accurate recording in financial management software of per diem expense reports, requests for payments, vendor invoices, wire transfer requests, petty cash, and similar financial tasks.
Liaise with the local bank, reconcile monthly bank statements, and verify all deposits and withdrawals.
Maintain organization records in an organized and readily available for examination/audit visits.
Ensure compliance with local laws in all field offices, including statutory and other financial obligations such as taxes, VAT and other fees.
This includes managing the processing of VAT exemption and reimbursement for the program.
Submit the monthly wire transfer payment request on time and with the required documents included to the PMU as backup.
Perform other finance and accounting duties as required.
Liaise with local entities such as project bank, tax registration and local business authorities, and ensure registrations and certifications are up to date and compliant.
Manage office procurements, including issuing RFQs and RFPs, obtaining and reviewing price quotes from suppliers, writing selection memos, negotiating with suppliers as necessary, overseeing the delivery and inspection of goods, and collecting and filing all relevant procurement documents in accordance with Chemonics processes and procedures for field office procurement.
