KEY RESPONSIBILITIES 1. Supply Chain & Inventory Management
- Monitor inventory levels and ensure sufficient stock availability to support operations.
- Review stock movements, consumption, and replenishment requirements.
- Identify slow-moving, excess, damaged, or expired inventory and recommend appropriate actions.
- Maintain accurate inventory records and ensure discrepancies are investigated and resolved.
- Coordinate regular stock counts and inventory reconciliation. 2. Purchasing & Supplier Coordination
- Coordinate with the Purchasing team to ensure timely ordering and replenishment of products and materials.
- Monitor purchase orders and supplier deliveries to ensure orders are received according to agreed quantities, quality, prices, and timelines.
- Communicate with suppliers regarding shortages, delays, quality issues, and discrepancies.
- Maintain good relationships with suppliers and escalate recurring supplier issues to management.
- Support supplier performance monitoring and evaluation. 3. Distribution & Delivery Coordination
- Coordinate with relevant departments and delivery teams to ensure timely distribution of products and materials.
- Monitor delivery schedules and resolve operational issues that may affect delivery timelines.
- Ensure delivery documents and supporting records are properly completed and maintained.
- Follow up on delivery discrepancies, shortages, damages, or returns. 4. Team Supervision
- Assign tasks and monitor team performance to ensure work is completed accurately and on time.
- Provide on-the-job training and coaching to team members.
- Promote team spirit, accountability, discipline, and adherence to company procedures.
- Report attendance, performance, and disciplinary concerns to management when necessary. 5. Reporting & Documentation
- Prepare regular reports on inventory levels, stock movements, purchasing status, deliveries, and supply chain issues.
- Maintain accurate and up-to-date supply chain documentation.
- Analyze operational data and identify areas for improvement.
- Provide recommendations to management to improve efficiency and reduce costs. 6. Cost Control & Process Improvement
- Monitor supply chain costs and identify opportunities for cost reduction.
- Minimize stock losses, wastage, damages, and unnecessary inventory holding.
- Review existing processes and recommend improvements to increase efficiency.
- Ensure company policies, procedures, and internal controls are properly followed.
